To use mail merge to create a batch of gift certificates or coupons with tracking numbers, you need to set up a data source that contains a column listing the tracking numbers. If you plan to add only the tracking numbers to your publications, create a data source for the tracking numbers. If you also plan to use mail merge to insert additional information into your publications, such as customer names or addresses, you can add the column of tracking numbers to a data source that also lists the name and address data that you want to use.
Numbered tickets are a bitch in InDesign. Mainly because if the RIP time. I've found that what I have to do is do two runs. One run of just the tickets with the blank area for the numbers. Then I put those back through the copier to print the numbers on them. You want to set up an excel sheet with just one set of your numbers. Not 1, 1, 2, 2. Just 1-3000. Then you create the text boxes for the numbers for the first ticket and draw a text box that is the exact size of the ticket around and send it to the background. Then do a mail merge. You will grab the mail merge name of the column and drop it into each text box so each text box will have the name of your column (like <>). That means that being the same, each number will go into each box so the first ticket will get number 1 and number 1. Then you do the mail merge doing multiple entries per page or whatever it's called and it will create all the pages needed. So you will end up with a 375 page document to create 3000 total tickets based on an 8 up.
If the second number on your raffle ticket is one higher than the first number, you must have accidentally put the <> tag after the first number (causing the next number, on the same ticket, to increase by one). You only need the <> after the second number on each ticket, so the next ticket gets a new number. (But you don't need it on the final ticket on the **page**, because the next **page** automatically gets a new number)
I often use Indesigns data merge to variable data number raffle tickets in Indesign. When I do the data merge it apparently creates multiple pages with my numbers in place. It works adequately for "small" runs, however on larger quantities it crashes prior to sending all the pages. I am sure that Indesign is applying the "art" to each page, creating a HUGE file. I apparently do not know how to create a "master" properly so that the art is applied (only once)and the number set is simply imposed to it with each page. I have read the help section but am still confused. Can anyone spell this out for me in "simple english?
Having personalized raffle tickets printed can get expensive, especially if you operate a fund-raising operation and must do this often. An alternative to using costly printing services is to use the raffle ticket template. With the raffle ticket template, you save money. The raffle ticket template also gives you complete creative control. Simply by opening a template in Microsoft Word means that can design it yourself by adding both text and images, all from the comfort of your own home.
data merge can be a little tricky for this. Try making a single ticket at the top of your page (not on the master page). Put your merge fields into this ticket. Then when using data merge click the option to put more then one per a page, preview and see if this does what you want it to do. Granted if you have double sided printing, data merge gets very tricky, but can be done.
Open a new blank document in Word. Create two raffle ticket designs, one for the person who buys the ticket and one for the organization selling them. Make sure to connect the two tickets, for example by making them in two-cell tables, side-by-side. Include the name of the organization, perhaps the first prize, and any other information you want on the buyer’s ticket. You might, for example, include spaces for the buyer’s name (“Name__________”) and phone number on the organization’s ticket. On both tickets, enter a dummy number for the raffle ticket number as a placeholder.

Creating numbered tickets in Word can seem difficult or even impossible if you are not familiar with all the capabilities of the Word program. If you have tried going to the Word template section and have been unsuccessful or frustrated with all the options and questions, there is an easier way. The simplest resolution for creating numbered tickets is to find existing templates that can be edited and adjusted to fit your needs.

Microsoft Publisher, the desktop publishing component of the Professional version of the Office Suite, can perform many time-saving tasks for busy business owners, including layout and design work. It can even help you avoid a shopping run to try to find tickets for your next employee picnic, holiday giveaway or executive board meeting. Create your own tickets, including the vital sequential ordering needed for raffles or attendance tracking, using Publisher’s page numbering. With a few tricky manipulations of the page number process, you can start running the numbers in an entirely new fashion.


Before selling, try to raise as much awareness about your raffle as you can. Flyers are easy to distribute and display – download yours from our free raffle flyer template page. Choose places where you expect a lot of foot traffic. Not only can you hand them out to passersby, but with the right permissions, you can display flyers in store windows and other prominent locations.
I came across this website that explained how to do it using Microsoft's "Raffle Ticket" template (https://www.techwalla.com/articles/how-to-create-numbered-tickets-in-word). However, when I tried to update the sequences as the article said, I could not find the option to update the field (I think they were referring to the option "edit field"), after copying and pasting the template onto a second page.
Before you complete the merge, preview the merge results to make sure that the tracking numbers will display as you want them to in your publications. You can preview the merge in two ways: While you are refining the layout to review the layout of the individual coupon or gift certificate, or when you are getting ready to print, to preview the arrangement of coupons or gift certificates on the printed sheet.
In Excel, I created a file with columns A-H labeled: ticket 1, stub 1; ticket2, stub2; ticket3, stub3; ticket4, stub4. I then numbered two rows across 1 -4, then 5 -8. Then I dropped down to A – H in row 260. (I did this to give 1,000+ numbered tickets.) I then used the Excel fill function chosing series and told the program to skip by 4. It filled the rows. I then saved as a tab delimited text file.
In trying to produce 300 tickets, I can get all of the first numbered position to be sequential over 100 pages. But, when moving down to the second or third ticket position on the page and setting up the numbering, I repeatedly find that I get a repeat of the first 100 numbers. I am lost as to how to proceed. Is there any other missing step or info that I am assumed to have knowledge about that was not mentioned above? If you know of some other site that might explain this process any better, please post.

To use mail merge to create a batch of gift certificates or coupons with tracking numbers, you need to set up a data source that contains a column listing the tracking numbers. If you plan to add only the tracking numbers to your publications, create a data source for the tracking numbers. If you also plan to use mail merge to insert additional information into your publications, such as customer names or addresses, you can add the column of tracking numbers to a data source that also lists the name and address data that you want to use.
Add specific codes to coupons to track customer responses     Use different codes for your different marketing messages, advertisements, or promotions. These codes will enable you to keep track of how customers learned about your offer. The more you learn about who is drawn to your business and what attracts customers' attention, the better you can focus future marketing efforts.
Rather, I was just admitting that I had no idea why someone using CS3 would not see the dialog boxes as they are shown above. If you’re using CS2, they would be significantly different. But the second part of the tip (where I show the numbering dialog boxes) relies on CS3 or later. If you are using CS3 or CS4 and you don’t see that dialog box, feel free to email me at david [at] indesignsecrets [dot] com and send me a screen shot of what you are seeing. The script that Mike referred to worked very well with CS2 and was fairly easy to extend to doing counterfoil numbers as well, but doesn’t seem to work with CS3. I have thrown together a small online script to generate the contents of a data source file to do ticket numbering through the normal CS3 InDesign data merge routine.

If the second number on your raffle ticket is one higher than the first number, you must have accidentally put the <> tag after the first number (causing the next number, on the same ticket, to increase by one). You only need the <> after the second number on each ticket, so the next ticket gets a new number. (But you don't need it on the final ticket on the **page**, because the next **page** automatically gets a new number)
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