While InDesign veterans may assume everyone already knows this, I can assure you I have worked with very sophisticated documents from designers who did not take advantage of this basic feature. A good rule of thumb to keep in mind as you tackle InDesign challenges is this: If it’s repetitious, tedious, or time-consuming, there’s probably a built-in solution right there in the program. You just need to go look for it.
Remember that you must update the values in the sheet if you want to continue the numbering series with the next batch of tickets. For instance, if you want your next batch of tickets to start with 112, you'd open the workbook and change the value 100 to 112, and update the remaining values accordingly. Don't forget to save the workbook after updating the values.
Each section within an InDesign document can be numbered differently. This allows you to use one type of numerals to consecutively number a document's preface or other introductory materials and another numeral system for the remainder of the document. You must first define your document's sections, and then you can add section markers or page markers to your master pages. Apply the master page to document pages to include the section and page numbers on the document pages.
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- [Voiceover] If you're creating a multi-page document, there may be a need to use page numbering or create a master layer. Now, page numbering is fairly straightforward, but master layering may need a bit of an explanation. A master layer is a layer that will be displayed on all pages. What this means is that if I was to create a master layer, whatever I put on that layer will appear on all pages. I perfect an example of this is if I was creating a layout for a financial report and wanted a company logo to be on all pages, then I'd put it on a master layer. From my Object Manager, I'm going to left click on this black triangle, and then I'm going to select New Master Layer all pages. Now, if I go over to my tool box, I'm going to grab my rectangle tool. I'm gonna left click and drag. I'll create a small rectangle here. I'm going to give that a solid color, and let's just do another object here as well, and I'll give that a slight bit different color. So we can pretend this is…
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One solution is to format the heading with the style and follow it with a hidden paragraph mark. You should format the text in the next paragraph with a style that is not included in the Table of Contents. A hidden paragraph mark keeps the text together on one line when it is printed, even though it is actually two separate paragraphs. The Table of Contents command picks up only those paragraphs with heading styles and places them into the Table of Contents.
So now on the A master page in your Adobe InDesign document you should have a capital A in the text frame that we created. This is more than just a capital A though, this represents the A master in your Adobe Indesign document and it means that on every page that is attached to your A master the corresponding page number will appear in that position on your page.
Understanding outline numbering and how outline numbering interacts with styles is crucial to your success in using Word with legal documents. Basic outline numbering can be handled much the same way as bullets and numbering. Seven default outline numbered lists come with Word. Three of the lists format the paragraphs with outline numbers. These lists are in the top row of the dialog box. The remaining four format the paragraphs with outline numbers and apply heading styles to the paragraphs and can be found in the bottom row.
In the example I explained, I was using a list, but did it with un-linked text boxes using “continue from previous number” and “continue numbers across stories.” I’m guessing that there is no way to tell InDesign that even though there are 4 text boxes on the page, that there are two different lists? I’d probably have to just create two threaded stories for that scenario to work.
Understanding outline numbering and how outline numbering interacts with styles is crucial to your success in using Word with legal documents. Basic outline numbering can be handled much the same way as bullets and numbering. Seven default outline numbered lists come with Word. Three of the lists format the paragraphs with outline numbers. These lists are in the top row of the dialog box. The remaining four format the paragraphs with outline numbers and apply heading styles to the paragraphs and can be found in the bottom row.
You can exclude the first page(s) from numbering. This may be needed if page 1 follows after pages that have no numbers, or have individual numbering as the table of contents in large books. To show number 1 on page 2, double-click on its page number field and set First page to 2. Note that to have the correct page numbers on the following pages, you need either place the page number field on a master page, or set the same First page value on all pages.
Numbering and Section options are available in the Pages Panel menu. These options allow you to define what page starts a section and how it should be numbered. A Current Page Number marker must be set on pages in order to use this feature. The Current Page Number is a special character inserted in a text frame on a page or master page (recommended) where the page number will appear, by selecting Type>Insert Special Character>Markers>Current Page Number.
Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word's Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.
I have a word document with a table of 6 exact cells on a full page table. In those cell areas I have been printing tickets with a list and a mail merge and updating labels. I call to an excel list of 1-2000 and then I generate all the pages through the Finish and Merge option. This all works perfect. I get 2000 individually numbered tickets to print...however...I then have six tickets printed on a page of paper with ticket numbers 1, 2, 3, 4, 5 ,6 then the next page has 7,8,9,10,11,12. This is fine but I then have to cut and stack these tickets in groups of six and at that point none of the numbering is sequential. The tickets are basically random.

Thanks David for posting this for me. And thanks for sending me the .inx fie. I had a complete memory lapse on how to make a number list like that and was uber-cofused. If it was written about before I couldn’t find it on the search function for the site. And even if it is over a year old it’s still good info. It is in the Mailbag section so it really was just an answer to an email and generoulsy posted.


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If you know in advance that you need outline numbering for your paragraphs, you will want to choose the correct format from the Bullets and Numbering dialog box. Applying one of the preset formats to a paragraph or paragraphs that are already bulleted or numbered applies it to the entire list. There is a specific tab for outline numbers — the Outlined Numbered tab.

Running captions number figures, tables, and other items consecutively in a document. For example, the first figure caption starts with the words “Figure 1,” the second with “Figure 2,” and so on. To make sure that figures, tables, or similar items are numbered consecutively, define a list for the item, and then create a paragraph style that includes the list definition. You can also add descriptive words such as “Figure” or “Table” to the numbering scheme of the paragraph style.
Like Microsoft Word, Publisher also lets you add page numbers to your document. This is a special element of the document, as the page number function is smart enough to manually adjust itself in the event that something changes the number of pages in the document. This makes it (typically) preferable to a manual page numbering system that could become incorrect if the number or order of pages changes. Our tutorial below will show you how to insert page numbers in Publisher 2013.
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