You probably know about Word's mail merge feature, and you might even use it to print labels or other documents, where some of the information changes (such as form letters). You can use the same feature with Publisher. Although you might not think of Publisher as an Office app, it comes with several different versions of Office. In this article, I'll show you how to print sequentially numbered tickets using Publisher and Excel. This article provides instructions for Publisher 2007, 2010, and 2013.
Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word's Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.
If you’re a self-taught InDesign user, you may not have been introduced to automatic page numbering, one of the biggest time-saving features in the program. InDesign allows you to set up the page numbering feature in your Master Pages. Then, as you add or shuffle pages, InDesign updates individual page numbers accordingly. You can style the page number any way you like.
If you need to apply numbering within a paragraph rather than to the entire paragraph, you use Word's ListNum feature. Using the ListNum feature will allow you to take advantage of the numbering system you're currently using in your document (it will use the one you implemented most recently if you're not currently using a numbering system). The ListNum Field is available in Word 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field.
Thanks Javad. That sounds like a very interesting document! So, one part has the binding on the left like normal, and one part has the binding on the right, is this correct? It is possible to re-start the numbering of the page numbers, however the binding swapping might be a more interesting challenge. I would take the easy way out and just create two separate documents, then combine them afterwards!

Thanks David for posting this for me. And thanks for sending me the .inx fie. I had a complete memory lapse on how to make a number list like that and was uber-cofused. If it was written about before I couldn’t find it on the search function for the site. And even if it is over a year old it’s still good info. It is in the Mailbag section so it really was just an answer to an email and generoulsy posted.
In summary, paragraph numbering is really just an exercise in logic, and this blog post is showing the numbering styles for a very specific project. Your project may be similar, but not exactly the same. You just need to think though the levels and how you want to restart the numbers. I do my best to think it through correctly the first time, set it up, and then try as hard as I can to break it, so that I can find my errors. The good news is that once you get your numbers working, you shouldn’t ever have to think about it again.
You can use Microsoft Word to create complex documents. Books and other large documents occasionally require different page number formats in different sections of one document. For example, you can number the index pages with Roman numerals (for example, "i.", "ii.", "iii.") and the main document with Arabic numerals (for example, "1", "2", "3"). This article describes how to set up different page numbering formats.
If you want numbered headings to be underlined, but do not want a line under the number, it can be difficult if you don't know how it works. This is because by default, the format of the number follows the format of the text that follows it. For example, let's say you want to underline a paragraph in a Heading 2 style. Chances are it will look like this:
Do not let me lead you into a headache under false pretences: this FAQ is not going to tell you how to fix a document that contains broken numbering. It simply explains how the numbering works: this is valuable information if you work with Word a lot, and by understanding it, you can often work out how to fix a document. However, this FAQ is not going to tell you how.  (For a discussion of methods, see: List Restart Methods).
Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group. Multilevel lists such as I, A, 1 are handled through Word's Outline Numbering feature, which is explained later in this chapter. Many firms rely on outline numbered lists to draw up contracts and pleadings. Like numbered lists, outline numbered lists can be customized.
The above steps are the most basic way to add a very basic page number, but if you follow a few tricks then you could save yourself even more time and get the job done even faster. For one thing, the page number you’ve added is only for one page, and if you used that method you’d spend ages adding page numbers to the whole document. To add page numbers to all pages quickly and format them all equally, follow these steps:
Another fan of Fusion Pro Desktop here. This is exactly what you need. We have sold both PrintShop Mail and Fusion Pro Desktop for this very application (numbering) and other VDP applications. Fusion Pro Desktop easily beats PrintShop Mail from both a price and performance viewpoint. You could also try Printer's Bench http://www.elkriversystems.com/ProductsList.aspx for a good entry level package
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When a designation such as "no.," "Nr.," "cat. no.," "Ed. Nr." appears with a plate number, do not consider it to be part of the number and do not record it with the number in 028/1st indicator 3). If, however, initials, abbreviations, or words identifying the publisher also appear with the number, transcribe the entire statement as it appears in a 500 note, even if this means giving again a publisher's name already transcribed as such. Do this in addition to recording the number in 028; set 2nd indicator to 0 in this case.


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Place the insertion point in the paragraph and choose Restart Numbering from the context menu or choose Type > Bulleted And Numbered Lists > Restart Numbering. In normal lists, this command assigns the number 1 (or letter A) to a paragraph and makes it the first paragraph in a list. In multi-level lists, this command assigns the first lower-level number to a nested paragraph.
In Japanese, Chinese, or Korean versions, by default, Arabic numerals are used for page numbers. However, if you use the Numbering & Section Options command, you can specify the style of numbering, such as Roman numerals, Arabic numerals, Kanji, and so on. The Style option allows you to select the number of digits in the page number, for example, 001 or 0001. Each part of the document that uses a different numbering style is called a section. For more information on sections, see Define section numbering.
Notice that the Font option (when you applied italics) changes only the number, not the heading text. To update the heading text, modify the heading style as you normally would. Word assumes you want all Heading 1 and Heading 2 styles included in the new numbering scheme. If you want to omit a heading level from the scheme, don't use a built-in heading style to format those headings.
A CorelDRAW Graphics Suite expert, Roger has been a popular presenter at industry trade shows. He has developed and conducted classroom training and online sessions throughout North America and has authored articles for key industry magazines, including SQE Professional and The Screen Printers Resource Guide, and is a regular contributor to Trophex magazine. You can train with Roger using his book, Bring It Home with CorelDRAW: A Guide to In-House Graphic Design, or by watching his online course, CorelDRAW Essential Training.
This is ideal if use certain tools with the same settings every time. SignTools Quick Palette Complete list of tools Shades & Decorations - SignTools 4 contains 13 quick and easy to use shades and decorations. Included are Outline, Relief Outline, Outline & Shade, Relief Outline & Shade, Drop Shade, Relief Drop Shade, Relief Effect, Inline, Cast Shade, Relief Cast Shade, Highlight, Emboss and Highlight & Sink.
First thing we need to do, is we need to jump to page 1. So double click page 1, so we know we're on it. Right click page no.1, and we need to go to this option that says 'Numbering & Section Options'. Click on him. And what we do is, we say, I want to switch it from style 1, 2, 3 to A, B, C. Actually you pick any of these in here. It's really typical to use A, B, C, but you can use any of these other numbers, just click 'OK'. You'll notice that A, B, C, D, E is being replaced out. Now what we want to do is go to our first page that we want. In our case it's E. So I don't want this. Let's get rid of our Spreads. I don't want page 1, page C, or B. I don't want this to be page1, I want this to be page 1. So I'm going to double click page E. Right click it, go to 'Numbering & Sectioning'. And just say, I'd like to start at page no. 1 using this format. Click 'OK'. What will happen is, you can see, page 1 starts here, 2, 3, 4. You see, the numbering starts here as well. All the way through, to the end of our document.

In a legal document, it's rare for every paragraph in the document to be numbered. Usually, you change between numbered paragraphs and non-numbered (plain) paragraphs of text. When Word sees you switching between these types of formats, it usually tries to help by restarting your numbered list back at "1" (or the first value of your list, such as "A"). There are a few different ways to make the number follow the last number of your paragraphs. In Word, this is called Continue from Previous List.


To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents.
If you want numbered headings to be underlined, but do not want a line under the number, it can be difficult if you don't know how it works. This is because by default, the format of the number follows the format of the text that follows it. For example, let's say you want to underline a paragraph in a Heading 2 style. Chances are it will look like this:

Hi Enas, it sounds like the issue you are experiencing is about the PDF Export process. Have a look at this thread on the Adobe Community support forum:http://forums.adobe.com/thread/615575 It seems to suggest that corrupt image files can cause problems like this. You also might want to check that you enough space on the disk you’re exporting the PDF too – if it runs out of room then you would get errors. Sorry I can’t help much more than give you some general ideas. Best of luck resolving the issue. Cheers Philippa

Tip  Follow the same steps (above) to create Request for Production or Request for Admissions. The only difference would be in Step 3, you would change the "rog" to "rpf" or "rfa". This will keep unique numbering schemes running in the same document. Therefore, you could have an Interrogatory No.1 as well as Request for Production No.1. Keep in mind that if you cut, copy or paste sequence codes, you'll need to select them and press F9 to update the field codes. They do not update automatically.
In summary, paragraph numbering is really just an exercise in logic, and this blog post is showing the numbering styles for a very specific project. Your project may be similar, but not exactly the same. You just need to think though the levels and how you want to restart the numbers. I do my best to think it through correctly the first time, set it up, and then try as hard as I can to break it, so that I can find my errors. The good news is that once you get your numbers working, you shouldn’t ever have to think about it again.
Numbering and Section options are available in the Pages Panel menu. These options allow you to define what page starts a section and how it should be numbered. A Current Page Number marker must be set on pages in order to use this feature. The Current Page Number is a special character inserted in a text frame on a page or master page (recommended) where the page number will appear, by selecting Type>Insert Special Character>Markers>Current Page Number.
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When you are ready to restart numbering, you can use the technique above, or you can place your cursor inside a numbered paragraph above, click the Format Painter (the paintbrush icon on the Home tab under Clipboard), then click on the line where you want to restart numbering. Using Format Painter this way solves several paragraph numbering problems (the number sequence, indents, and inter-paragraph spacing) simultaneously.
Thanks David for posting this for me. And thanks for sending me the .inx fie. I had a complete memory lapse on how to make a number list like that and was uber-cofused. If it was written about before I couldn’t find it on the search function for the site. And even if it is over a year old it’s still good info. It is in the Mailbag section so it really was just an answer to an email and generoulsy posted.
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.
In the example I explained, I was using a list, but did it with un-linked text boxes using “continue from previous number” and “continue numbers across stories.” I’m guessing that there is no way to tell InDesign that even though there are 4 text boxes on the page, that there are two different lists? I’d probably have to just create two threaded stories for that scenario to work.
Determine what kind of numbering you want to use for your document or book. For long documents, you can assign chapter numbers. Each document can be assigned only one chapter number. If you want to use different numbering within a document, you can define ranges of pages as sections; these sections can be numbered differently. For example, the first ten pages of a document (the front matter) might use Roman numerals, and the rest of the document might use Arabic numerals.
To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents.

I answer readers' questions about Microsoft Office when I can, but there's no guarantee. When contacting me, be as specific as possible. For example, "Please troubleshoot my workbook and fix what's wrong" probably won't get a response, but "Can you tell me why this formula isn't returning the expected results?" might. Please mention the app and version that you're using. I'm not reimbursed by TechRepublic for my time or expertise, nor do I ask for a fee from readers. You can contact me at susansalesharkins@gmail.com.
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