See Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering.
You can insert page numbers on the current page, all pages, all odd pages, or all even pages. When you insert page numbers on multiple pages, a new master layer is automatically created, and the page number is placed on it. The master layer can be an all-page master layer, an odd-page master layer, or an even-page master layer. For more information about master layers, see Creating layers.
This feature is easiest to use when you combine it with Word's built-in heading styles. However, you can map a custom heading style to the multilevel numbering feature—it just takes more work. Word handles nine levels, but any document with more than four levels should receive a serious developmental edit. More than four becomes confusing and perhaps worse, unreadable.
I want to point out that if this document is a fixed set of standards but will be amended in later editions, then autonumbers will increment, which is a bad idea. In legal documents, numbers are usually static, and deletions are struck-through, not deleted, to preserve the original numbering, so that older and newer editions can be compared number-by-number. Inserted and appended content would need to be manually numbered. You may want to create the first edition with autonumbering, then convert the numbered list numbers to text, to avoid unwanted renumbering in future editions.
With the numbered paragraphs shown above, there is no extra spacing between the paragraphs. That’s easy to fix. Go ahead and type out at least part of your first numbered paragraph, then go to the Page Layout tab and adjust the value of Spacing After in the Paragraph section. Still no extra space? There’s one more setting to check. Click the launcher arrow in the lower right-hand corner to go to the Paragraph dialog box, uncheck the box next to “Don’t add space between paragraphs of the same style.” Click OK. That paragraph and all the remaining numbered ones will have more breathing room.
The auto-indenting feature of bullets and lists has always frustrated me. EVERY time you apply a numbered or bulleted list, you've got to set the indents. I want my lists to be indented at the very left of the page, flush with the rest of the paragraphs. But no, Microsoft insists that you want them indented by 0.63cm and hanging at 1.27cm (WHY 0.63? Why not 0.7? Or 1.0cm? But that's a question for a different session.) (I know, it's because MS is American and still uses inches etc...)
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Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.

Hopefully what this InDesign tutorial will show you is that page numbering in InDesign is just as easy to do as it is any other program, and much easier than in most. InDesign allows for quick, easy, and automatic page numbering, and I’ll be showing you how to do that today. It’s a simple trick to learn, takes only a few short seconds, and will be a skill that you will be thankful for every time you need to use it. You can always refer back to this InDesign tutorial should you forget any of the steps.


You can't use Word's Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. Figure A shows a document with two styled heading levels: Heading 1 and Heading 2. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if you expected 1, 1.1, 2, 2.1, and 2.2, you might be surprised. If you select the entire document first, Numbering not only ignores the different levels, but it also numbers the paragraphs!
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Place the insertion point in the paragraph and choose Restart Numbering from the context menu or choose Type > Bulleted And Numbered Lists > Restart Numbering. In normal lists, this command assigns the number 1 (or letter A) to a paragraph and makes it the first paragraph in a list. In multi-level lists, this command assigns the first lower-level number to a nested paragraph.


You will occasionally want to place an unnumbered paragraph in the middle of a sequence, but the moment you hit Enter, another paragraph number pops up. To fix this, toggle paragraph numbering off by pressing the paragraph numbering button you used for the previous paragraph. (If you use the button’s drop-down, choose None as the numbering scheme.) Unfortunately, the paragraph settings won’t revert to Normal here; it’ll usually have the paragraph indented 0.25. Use the keyboard shortcut CTRL+Q to strip paragraph settings out, then revise the formatting as you wish.
Hi Enas, it sounds like the issue you are experiencing is about the PDF Export process. Have a look at this thread on the Adobe Community support forum:http://forums.adobe.com/thread/615575 It seems to suggest that corrupt image files can cause problems like this. You also might want to check that you enough space on the disk you’re exporting the PDF too – if it runs out of room then you would get errors. Sorry I can’t help much more than give you some general ideas. Best of luck resolving the issue. Cheers Philippa
When a designation such as "no.," "Nr.," "cat. no.," "Ed. Nr." appears with a plate number, do not consider it to be part of the number and do not record it with the number in 028/1st indicator 3). If, however, initials, abbreviations, or words identifying the publisher also appear with the number, transcribe the entire statement as it appears in a 500 note, even if this means giving again a publisher's name already transcribed as such. Do this in addition to recording the number in 028; set 2nd indicator to 0 in this case.

UPDATE: I was able to fix this by DEselecting “Allow Document Pages to Shuffle” and “Allow Spreads to Shuffle.” Or perhaps I only need to do one of those, but I was trying everything in the book and happen to uncheck those. Once I deselected those, I was able to move the spreads back to the way they needed to be. Of course, I had to do each of them individually, which would be tedious if you had a very large document already created. Definitely something that I will have to remember to do at the beginning of creating a document. (Luckily, this particular one is only six pages.) I’m wondering if there is a quicker way if this issue returned.


UPDATE: I was able to fix this by DEselecting “Allow Document Pages to Shuffle” and “Allow Spreads to Shuffle.” Or perhaps I only need to do one of those, but I was trying everything in the book and happen to uncheck those. Once I deselected those, I was able to move the spreads back to the way they needed to be. Of course, I had to do each of them individually, which would be tedious if you had a very large document already created. Definitely something that I will have to remember to do at the beginning of creating a document. (Luckily, this particular one is only six pages.) I’m wondering if there is a quicker way if this issue returned.
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.
Changing the numbering display affects how pages are indicated in the InDesign document, as in the Pages panel and in the page box at the bottom of a document window. The numbering display also affects how you specify page ranges when printing and exporting the document. However, the numbering display does not change the appearance of page numbers on document pages.
One of the last things we need to do is our Table of Contents. We did this earlier, where we had different page numbering. So, all we need to do now is, because we've redefined all our Styles, and we're doing it all proper now, if we go to 'Layout'-- I've got my cursor flashing in here, first of all go to 'Layout', let's go to 'Update Table of Contents', and I'm going to click 'OK'. There's some spaces left in the front of this when I was messing around with it before, yours should be fine. So it's updated to the correct numbers. One thing I also did was I went in and adjusted the font from Medium to Light because I just liked it. I did that in between tutorials.
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.

Running captions number figures, tables, and other items consecutively in a document. For example, the first figure caption starts with the words “Figure 1,” the second with “Figure 2,” and so on. To make sure that figures, tables, or similar items are numbered consecutively, define a list for the item, and then create a paragraph style that includes the list definition. You can also add descriptive words such as “Figure” or “Table” to the numbering scheme of the paragraph style.

If you need to apply numbering within a paragraph rather than to the entire paragraph, you use Word's ListNum feature. Using the ListNum feature will allow you to take advantage of the numbering system you're currently using in your document (it will use the one you implemented most recently if you're not currently using a numbering system). The ListNum Field is available in Word 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field.
A multi-level list is a list that describes hierarchical relationships between the list paragraphs. These lists are also called outline lists because they resemble outlines. The list’s numbering scheme (as well as indentations) show rank as well as how items are subordinate to one another. You can tell where each paragraph fits in the list with respect to the paragraphs before and after it. You can include up to nine levels in a multi-level list.

I know that PrintShopMail will do it, but I was wandering if there was a less expensive solution out there so that I could get numbered tickets (usually 4-up) right off the Xerox. I just want to avoid having to go the the Windmill after trimming and doing it the old fashion way. There is a tiny little copy shop here in town that is doing it, and am willing to bet that they are not using PrintShopMail, but I'm also not going to ask them to share their methods with a competitor. There has to be cheaper solution. I know that I can do it with auto page numbering in Indesign, but that means I can only print raffle tickets 1-up which wont work.
One of the last things we need to do is our Table of Contents. We did this earlier, where we had different page numbering. So, all we need to do now is, because we've redefined all our Styles, and we're doing it all proper now, if we go to 'Layout'-- I've got my cursor flashing in here, first of all go to 'Layout', let's go to 'Update Table of Contents', and I'm going to click 'OK'. There's some spaces left in the front of this when I was messing around with it before, yours should be fine. So it's updated to the correct numbers. One thing I also did was I went in and adjusted the font from Medium to Light because I just liked it. I did that in between tutorials.
Michelle Castle began writing professionally in 2005. She has written technology news and tutorials for consumers, brochure and web copy for the Ehlers-Danlos National Foundation, and promotional materials for religious nonprofits including the International Pentecostal Holiness Church. Michelle has a Bachelor of Arts in English from Oklahoma State University. numbering in word
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