Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering. I strongly recommend that you read both of these before doing anything with the contents of this chapter.
The standard method for displaying a page number in InDesign is to insert an Automatic Page Number Marker into a text frame (Text menu: Insert Special Character: Marker: Current Page Number). This is typically done on your master page(s) so that the page number will appear on every page using that master. If you wish to hide the page number on pages in your document, just use a different master that does not include the marker (or use the “None” master if you do not wish to display any master page items).

This tip was very helpful. Now I have been able to automatically number dozens of examples in a linguistics paper, and as I revise the paper and insert new examples between the existing examples, the numbering is automatically adjusted. Now the next step is how to use bookmarks for the references to the examples in the text of the paper. The references need to point to specific examples, and need to be automatically adjusted when the numbering of examples is adjusted. Any ideas on how to do this?


Scott, you’ll need to be more specific to help me. When you say “put this code behind a save button” what exactly does that mean – where do I type the code you provided? Yes, I do have a Save Button, which saves the record and closes the form (but currently has no way to save the next sequential Project ID). I want show this next Project ID (number on the entry form) and have that new number flow to the table along with the other data on the form.

All of this happens in the Bullets & Numbering dialog box, shown below. You will definitely want to use paragraph styles for this. My first one is called Chapter title. You will need to begin by changing the List Type to Numbers for all of the levels, and you must both name the List and use the same named list for all Levels. You do this by selecting the List > New List.
In this situation I would suggest using an Alternate Layout. Once the content is final, choose Create Alternate Layout from the Pages panel menu. Make sure to create the new layout the same size and orientation as the original and then use the Numbering and Section Options dialog to specify the numbering required for the second catalog. The Print dialog will then let you select which layout to print.
Having said that, it’s easy to convert footnotes to endnotes and vice versa in Word. Simply select a footnote or endnote, right-click, and choose Convert to Footnote/Endnote. To change ALL your footnotes to endnotes (or vice versa), select the References Tab at the top, click the bottom right corner of the footnotes section to open the Footnote and Endnote Dialog Box, click Convert, then click OK or Apply. Easy, right? And you can switch them back and forth as many times as you want.
I have a table named Artifact Catalog in which there is a field Collection Point ID and a field Artifact ID. On the form I have created the user will input the Collection Point ID, for example: 2-1050. I need to find a way to have this Collection Point ID automatically generate a corresponding Artifact ID, i.e when you click the save button the first record under Artifact ID becomes: 2-1050.1 and the second becomes 2-1050.2 and so on.
I normally use "Data Merge" in InDesign and use Excel (or something like it) to generate the list of numbers for me. You would copy the numbers into a text file so that InDesign can read them as the merge data source. Note that you would have one ticket on the page and then let InDesign set the other tickets on the page (you can tell the Data Merge control panel about spacing).
Word includes a special sequencing field that you can use to do all sorts of numbering. You can even use the SEQ field to help create broken numbered lists. (A broken numbered list is one in which the flow of the list is interrupted by paragraphs of a different format.) This approach to creating numbered lists is particularly helpful and much less prone to the problems inherent in Word's built-in list numbering. For the purposes of this tip, the format of the sequence field is as follows:
This chapter (web page) takes you through how numbering is supposed to work in Word and the various controls. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. To actually set up outline numbering that works, refer to the Kelly and McGhie articles.
The next step is to create the simple Excel workbook that contains the ticket numbers. Open a blank Excel sheet. Using Figure B as a guide, create the ticket numbering sheet and save it, making sure to note the new workbook's name and location. As we discussed earlier, the Excel workbook stores the ticket numbers. In this example, we'll create 11 tickets numbered 100 through 110. You'll need to update the ticket values for each merge.

Hello! I already have automatic numbering set up (to change paragraph numbers automatically when paragraphs are moved within a document) but I would also like to have automatic lettering within the same document that is independent from the numbering. Example, paragraph 1 references Exhibit A, paragraph 2 references Exhibit B, so on and so forth. Currently using the above referenced method, the auto numbering lettering then follows as if the letters are a representation of the corresponding number (if that makes sense), ex: 1 B 3 C 5 D. How do I have the number sequencing independent from the letter sequence? Thank you in advance!
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