Defined lists are often used to track paragraphs for numbering purposes. When you create a paragraph style for numbering, you can assign the style to a defined list, and paragraphs are numbered in that style according to where they appear in the defined list. The first paragraph to appear is given number 1 (“Table 1”), for example, and the next paragraph is given number 2 (“Table 2”), even if it appears several pages later. Because both paragraphs belong to the same defined list, they can be numbered consecutively no matter how far apart they are in the document or book.
You may wonder whether typing 1, 2, and 3 would be easier than using the ListNum field. Although doing that may be easier initially, the value of using the ListNum field becomes apparent when you cut and paste. When a paragraph contains multiple numbered items that you move or delete, Word automatically updates the ListNum fields. Using ListNum fields assures you of accurate numbering within a paragraph throughout the document.
All I want to know is, how do you link fields, like {SEQ}, to a style – so that if I select/apply style “Figure Caption” (my style, I also have “Table Caption”), I get not just the attributes of the style (what it looks like, where it is on the page etc.) but I get a chapter (or section) number + a sequence number added, (e.g. “2-3”). I know about STYLEREF and SEQ Figure # and/or calling a section number (if required) – but I can’t find out how to take the simple and to me obvious step to have sequential numbering (prefixed with either “Figure” or “Table”) attached to my Figure Caption style. It all seems to be a two-step process: (i) select the style, (ii) select the numbering. I want to do both at style level. I want to see/get (e.g.) “Figure 2-3: Linking figure numbering to styles” just by applying my “Figure Caption” style to my figure caption text “Linking figure numbering to styles”. Please, only tell me how to do that, how to link chapter/sequence numbering via a style – i.e. in just one step – applying the style.
Thank you for your reply.  It reassured me that I was on the right path. From having read other Help texts, I guessed that I would have to use good ole mail-merge and set up a numbers list in Excel. Luckily my knowledge of Excel was good enough to know about the drag&drop for sequential immediate numbering. When it came to the crunch, it was this particular type of mail merge which gave me a bit of initial difficulty. Despite my having used it happily and often in Word, for labels in Publisher, it was - not surprisingly - different in certain respects; principally the crucial point of the Print stage, which necessitated finding the option Publications & Paper Settings, and selecting 2 specific parameters, namely (1) Multiple pages per sheet,  (2) Single-sided printing (my default double printing had appeared). Once I'd sussed this, it was plain sailing.  Thanks again.
Developing Document Control and Image Numbering Systems. The document and imaging numbering or coding system for your application gives you control over the documents. If you are going to image documents, the document database record number and the image record or file number may be the same number. A document and imaging numbering or coding system can be very simple or sophisticated, depending upon your desires and the needs of a particular case. Below are three possible methods of coding your documents and images:
Hi, As a new user to excel I am thinking of setting up a data base of my music. The total number of tracks is in excess of 70,000. I have seen a simple solution using excel which would be ok but I'm not sure if I can have 70,000 rows in one work sheet. A friend has suggested access which I am not familiar with and don't know if this will allow 70,000 entries. Can anyone please tell me what the maximum numbers are in both access and excel 2003. Cheers Glinty Max in Excel 2003 is 65536 (in one sheet) whereas Access only limit is your memory -- Regards, Peo Sjoblom ... sequentially numbering in indesign