You can add many of these items by using text variables. InDesign includes several preset variables, such as Creation Date and File Name. You can modify these variables, and you can create your own. For example, you can create a variable that displays the first use of a Heading paragraph style in the header or footer. Once you create or edit the variables you need, you assemble them on the master page to create your header and footer, and then you apply the master page to the appropriate document pages.
Tip: Page numbers are printed on the top or bottom line in the text area of the page, not in the margin space. WordPerfect inserts a blank line to separate the page number from the rest of the document text. This reduces the amount of text that would normally fit on the page by two lines. If you decrease your top or bottom margin (depending on where you put the page numbers) to approximately 2/3 inch, you can regain the lost space, and the page numbers will appear to print in the margin space.

Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering. I strongly recommend that you read both of these before doing anything with the contents of this chapter.
You can define a section prefix to label section pages automatically. For example, if you specify A– for Section Prefix on page 16 of a document and include the section prefix, the page will appear in the table of contents or index as A–16. Text you type for a section marker appears when you choose Type > Insert Special Character > Markers > Section Marker.

Another great thing about the Book feature is that it enables you to package all your digital files into one folder—InDesign files, linked images, fonts (if you are using any outside of TypeKit), and your Book file. Chapter 71 in Book Design Made Simple walks you step-by-step through packaging your files for print, and there is only a slight difference when you are working with a Book File: you’ll select all the documents in your Book file rather than just packaging one document.
Thanks for the head start on this, it got me part the way through my problem but I found that when I had 3 figures in a row then a map, the next figure would jump back to #.1 again. Because I had figures, maps and tables that needed to be numbered I used the ‘levels’ to differentiate between them as you suggested, but found if you create a new number list for each entry ie. number list for maps, and number list for tables etc then they don’t conflict. thanks for the start off though. no where else pointed it out as clearly as this. Cheers

Formatted number used for sound recordings, printed music, other music-related materials, and video recordings. Publisher's and distributor's numbers that are given in an unformatted form are recorded in field 500. A print constant identifying the kind of publisher or distributor number may be generated based on the value in the first indicator position. Repeatable for multiple numbers associated with an item.


This simple technique makes quick work of a single-level numbered list and accommodates multiple lists within the same document. However, it doesn't work with multilevel lists. If you must work with an existing document, modify the heading style as shown above. Then, select each heading and apply the heading style that you modified by adding a numbering scheme. As I mentioned, this isn't possible if the existing document already employs the heading style. But if you face numbering headings in a document, you know you've got the request covered—and you won't lose a minute's composure. Just tell them, "Yes, I can do that."
If PickleRick's answer doesn't work for you, then you probably have some sort of setting activated in your document which tells InDesign to create a new section when you use a different master page. I don't want to complicate things unnecessarily, so I am not posting instructions about that here, but let us know if you try implementing this solution and it doesn't seem to work and we can help you continue to problem solve (if you do so, it would be really helpful for us to see a screenshot of your pages panel). – magerber Aug 8 '17 at 17:42

Although there is a built-in Document Property called Revision Number (which you can see if you select File + Properties + Statistics, this is of no use, because it is incremented every time the document is saved. From a Quality perspective, the document revision number (we'll call it the version number from now on to distinguish it from the thing that gets incremented on each save) should be incremented each time a document is redistributed, and not each time it is saved (it could be saved many times during a single editing session).

    Numbering raffle tickets can be a rough project to tackle without the right tools. Luckily you can number raffle tickets or any other document or form with a desktop publishing software program you may already own like Microsoft Word, Publisher, Adobe Indesign or CorelDraw or any desktop publishing software that has a mail merge function.  Then all that is needed is a program that can create the mail merge file you need to number your tickets like starting number, ending number, prefix and so on. And for that program we suggest Number-Pro.


The standard method for displaying a page number in InDesign is to insert an Automatic Page Number Marker into a text frame (Text menu: Insert Special Character: Marker: Current Page Number). This is typically done on your master page(s) so that the page number will appear on every page using that master. If you wish to hide the page number on pages in your document, just use a different master that does not include the marker (or use the “None” master if you do not wish to display any master page items).


The creator of ShaunaKelly.com, Shauna Kelly, passed away peacefully on Wednesday November 16, 2011 after a long battle with ovarian cancer. If you are requesting permission to re-use any information on this site, then you may do so with appropriate acknowledgement of her work. If her words, thoughts or pictures have helped you, or made money for you, then please consider making a donation in her name to the Women's Cancer Foundation.

When you are ready to restart numbering, you can use the technique above, or you can place your cursor inside a numbered paragraph above, click the Format Painter (the paintbrush icon on the Home tab under Clipboard), then click on the line where you want to restart numbering. Using Format Painter this way solves several paragraph numbering problems (the number sequence, indents, and inter-paragraph spacing) simultaneously.
CK Note: Word 2007 - 2013 interface has an different automatic numbering scheme which I have been told is much less subject to corruption. Microsoft Word 2010 Bible by Herb Tyson, MVP. However numbering is still very imperfect in these later versions. I still recommend following Shauna Kelly's step-by-step instructions (see above) if setting up numbering in a template or in a document likely to be heavily edited. If you start without doing this and end up with "spaghetti numbering," fixing it will be a very large chore!
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