InDesign allows you to add a page number marker to a master page within the document. The master page functions as a template for every page it's applied to, so the consecutive page numbers appear on every page. InDesign updates the page number automatically as you insert, delete and move pages. To add a page number marker to a master page, create a text box on the master page by going to the Type menu and choosing "Insert Special Character," "Markers" and then "Current Page Number."
If you go into Print Preview, the field will automatically update in the Headers or Footers. Unfortunately, if you also have the field in the main document, (for example, in the coversheet), going into Print Preview won't update it – but printing will, provided that you have Update Fields ticked under Tools + Options + Print. You can also update the field by selecting it and pressing F9. Or you can press Ctrl+A followed by F9 to update all the fields in the main document in one go.
By default, bullets and numbers inherit some of their text formatting from the first character in the paragraph to which they’re attached. If the first character in one paragraph is different from the first characters in other paragraphs, the numbering or bullet character may appear inconsistent with the other list items. If this is not the formatting you desire, create a character style for numbers or bullets and apply it to your list by using the Bullets And Numbering dialog box.
In summary, paragraph numbering is really just an exercise in logic, and this blog post is showing the numbering styles for a very specific project. Your project may be similar, but not exactly the same. You just need to think though the levels and how you want to restart the numbers. I do my best to think it through correctly the first time, set it up, and then try as hard as I can to break it, so that I can find my errors. The good news is that once you get your numbers working, you shouldn’t ever have to think about it again.

Select documents in your Book file by pressing Ctrl/Cmd and clicking the documents, then click the fly-out menu at the top of the Book panel. If you’ve selected all the documents in your Book file, you’ll see Export Book to PDF in the fly-out menu, and if you’ve only selected some of the documents, you’ll see Export Selected Documents to PDF instead. Click the option you see, and InDesign will present the same Export dialog box you normally get when exporting to PDF in InDesign. Choose your file name and options, click Export, and voila!


I answer readers' questions when I can, but there's no guarantee. Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, "Please troubleshoot my workbook and fix what's wrong" probably won't get a response, but "Can you tell me why this formula isn't returning the expected results?" might. Please mention the app and version that you're using. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at susansalesharkins@gmail.com.
Because this document has facing pages, we want to insert page numbers on both the left and right pages. For now, navigate to the bottom-right corner of the right-hand page by zooming in (Ctrl + [Windows] or Cmd + [Mac]). Select the Type Tool (T) from the Tools Panel (Window > Tools) and drag to create a small text frame, resting the top of the frame against the margin.
Hello Betsy, I have never heard of any kind of limit on the number of pages in a book. However, once a book gets too big it’s harder to find a good binding to hold it together, and it’s harder to pick the book up. If you’re thinking of anything longer than maybe 3000 pages, you should talk with a printer about proper binding, good thin paper, etc. to make it usable. And consider dividing it all into separate volumes.
An InDesign document can only have one chapter, and these chapters are typically combined in an InDesign book. To insert a chapter number, create a text frame where you want the chapter number to appear on either a document or master page. Click on the "Type" menu, then "Text Variables," "Insert Text Variable" and then "Chapter Number." Update the chapter number if necessary to keep your chapter numbers consecutive by clicking on "Numbering & Section Options" in the Layout menu.

In Japanese, Chinese, or Korean versions, by default, Arabic numerals are used for page numbers. However, if you use the Numbering & Section Options command, you can specify the style of numbering, such as Roman numerals, Arabic numerals, Kanji, and so on. The Style option allows you to select the number of digits in the page number, for example, 001 or 0001. Each part of the document that uses a different numbering style is called a section. For more information on sections, see Define section numbering.
A best practice that we recommend to our clients is to create a base/folio master –with styled and positioned footers and current page number special characters– on which all other masters are based. This allows a footer that may contain date or issue information to be updated once and the changes are reflected in all of the master pages. If your masters only have current page number special characters then you can just add them to each master and the page numbers will be reflected when each master is applied to your document pages. document numbering in indesign
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