Mike Rankin is the editor in chief of InDesignSecrets.com, InDesign Magazine, and CreativePro.com. Since 1995, Mike has enjoyed working in nearly every aspect of publishing production, including design, project management, layout, illustration, and prepress. He is a regular speaker at conferences like PePcon: The Print + ePublishing Conference and the InDesign Conference.
Michelle Castle began writing professionally in 2005. She has written technology news and tutorials for consumers, brochure and web copy for the Ehlers-Danlos National Foundation, and promotional materials for religious nonprofits including the International Pentecostal Holiness Church. Michelle has a Bachelor of Arts in English from Oklahoma State University.
You will occasionally want to place an unnumbered paragraph in the middle of a sequence, but the moment you hit Enter, another paragraph number pops up. To fix this, toggle paragraph numbering off by pressing the paragraph numbering button you used for the previous paragraph. (If you use the button’s drop-down, choose None as the numbering scheme.) Unfortunately, the paragraph settings won’t revert to Normal here; it’ll usually have the paragraph indented 0.25. Use the keyboard shortcut CTRL+Q to strip paragraph settings out, then revise the formatting as you wish.
Page numbering is set within each document (see Book Design Made Simple, page 245). To set your page numbering to automatic, start by opening the document containing your front matter. Your front matter will have a separate page numbering system from the rest of your book, using lowercase roman numerals. Go to the Pages panel, click on the thumbnail image of the first page to highlight it, then click Numbering & Section Options in the Pages fly-out menu. Select Automatic Page Numbering at the top, and lowercase roman numerals in the Page Numbering Style drop-down menu, as shown below. Click OK, and all the pages in the document will now be numbered with lowercase roman numerals starting with number i.
Remember that you must update the values in the sheet if you want to continue the numbering series with the next batch of tickets. For instance, if you want your next batch of tickets to start with 112, you'd open the workbook and change the value 100 to 112, and update the remaining values accordingly. Don't forget to save the workbook after updating the values.
Choose the predefined scheme that's most similar to what you want. For instance, if you want sublevels indented, choose the indented form; similarly, if you don't want sublevels indented, choose the flush left form, as shown in Figure C. Try to make the best choice right now because changing your mind later will present so many problems that starting over will be easier.
Starting an auto-numbered paragraph is deceptively simple. See those buttons on the top row of the Paragraph section of the Home tab? The left-most one is for bullets; the next two to its right are for numbering and multi-level numbering, respectively. Simply click the button to toggle the feature on, or click on the drop-down arrow on each button to select a specific style. If you don’t like any of the delivered choices, you can click Define New to set your own.
With the numbered paragraphs shown above, there is no extra spacing between the paragraphs. That’s easy to fix. Go ahead and type out at least part of your first numbered paragraph, then go to the Page Layout tab and adjust the value of Spacing After in the Paragraph section. Still no extra space? There’s one more setting to check. Click the launcher arrow in the lower right-hand corner to go to the Paragraph dialog box, uncheck the box next to “Don’t add space between paragraphs of the same style.” Click OK. That paragraph and all the remaining numbered ones will have more breathing room.
InDesign’s automatic page numbers work well enough, but what about special cases? Some documents require pages to be omitted from total page counts. Other documents use several different systems. Sometimes section numbers or special codes must be included. Well, don’t start typing in those numbers manually, because InDesign can handle it—and quite gracefully, too.
A multi-level list is a list that describes hierarchical relationships between the list paragraphs. These lists are also called outline lists because they resemble outlines. The list’s numbering scheme (as well as indentations) show rank as well as how items are subordinate to one another. You can tell where each paragraph fits in the list with respect to the paragraphs before and after it. You can include up to nine levels in a multi-level list.
To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents.
In records containing punctuation, enclose data in a single occurrence of subfield ǂq in parentheses. Enclose data in multiple occurrences of subfield ǂq in one set of parentheses and separate individual occurrences of subfield ǂq with a space, semicolon, space. Omit any punctuation from the end of the field unless it ends with an ellipsis, hyphen, closing parenthesis, exclamation point, question mark, or period following an abbreviation.
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I have been having an issue with adding automatic page numbering to my multipage document. After adding the numbering it is showing up behind my background and objects on the page. If the page is blank, the numbering works just fine. But if I have other images or objects on the page, it lingers behind them. No matter what I do, it will not move to front of the page/objects/images. If I try and group the numbering and the objects on the page to combine them on the same layer, the numbering disappears from all remaining pages but the one I am currently on. Any help would be appreciated.
Tip: A “page x of y” page number tells you the number of the current page (x) and the total number of pages in the document (y). To create a “page x of y” page number, select Page 1 of 1 in the Page Numbering Format list box. (Note that if you have more than one page in your document when you insert or change the page numbers, the “Page 1 of 1” option may appear in the dialog box as “Page 1 of 2,” “Page 2 of 5,” and so on, depending on the current page and the total number of pages.).
Understanding outline numbering and how outline numbering interacts with styles is crucial to your success in using Word with legal documents. Basic outline numbering can be handled much the same way as bullets and numbering. Seven default outline numbered lists come with Word. Three of the lists format the paragraphs with outline numbers. These lists are in the top row of the dialog box. The remaining four format the paragraphs with outline numbers and apply heading styles to the paragraphs and can be found in the bottom row.