Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word's Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.


There are three settings we need to embed in this field. The first is to tell it what kind of numbering we want to do (in this case, “First, Second, Third”), what case we want to use (upper case, title case, etc.), and a switch to tell Microsoft Word to increment the numbers. Click each of these settings as shown below, being sure to click Add to Field after each one:
Some drawbacks to this feature are that you lose a little control when you are typing. Word formats for you and some users do not like this. Also, on certain items, you will get a number when you do not expect or need one. For example, you have an attorney whose name begins with an initial (A. George Smith). When you type the name and press ENTER, the first initial "A." converts to an automatic number.
@MohanRajuM Repeating the same thing again isn't going to help. “Set page number for my catalogue” does not make sense in English; I don't understand what it's supposed to mean exactly. We don't normally talk about ‘setting’ a page number. Please explain in detail what it is you want to do. Are you talking about adding page numbers to every page in the document? Or are you talking about defining how the page number should be presented? Or something else entirely? – Janus Bahs Jacquet Aug 8 '17 at 21:33
You can add a chapter number variable to your document. Like page numbers, chapter numbers can be updated automatically and formatted and styled as text. A chapter number variable is commonly used in documents that are part of a book. A document can have only one chapter number assigned to it; if you want to divide a single document into chapters, you can create sections instead.
Gus: I think chapter numbers only work when you have multiple documents in a book panel. You need to use File > New > Book to create a book panel. I strongly urge you to read up about how books and long documents work before you go any farther. I have a number of movies at lynda.com on this subject. If you don’t have a subscription, you can watch 7 days for free with this link: http://www.lynda.com/trial/indesignsecrets
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.
So now on the A master page in your Adobe InDesign document you should have a capital A in the text frame that we created. This is more than just a capital A though, this represents the A master in your Adobe Indesign document and it means that on every page that is attached to your A master the corresponding page number will appear in that position on your page.

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There are lots of options. For instance, you might reduce the amount of space between the number and the text by changing the Text indent at setting. Or, you might center the heading by choosing Center from the Number alignment dropdown. For even more options, click More to expose several more settings. You could use the Apply changes to option when setting level 1 to the I, II, III numbering style instead of changing it for each level.
Defined lists are often used to track paragraphs for numbering purposes. When you create a paragraph style for numbering, you can assign the style to a defined list, and paragraphs are numbered in that style according to where they appear in the defined list. The first paragraph to appear is given number 1 (“Table 1”), for example, and the next paragraph is given number 2 (“Table 2”), even if it appears several pages later. Because both paragraphs belong to the same defined list, they can be numbered consecutively no matter how far apart they are in the document or book.
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Page numbering is set within each document (see Book Design Made Simple, page 245). To set your page numbering to automatic, start by opening the document containing your front matter. Your front matter will have a separate page numbering system from the rest of your book, using lowercase roman numerals. Go to the Pages panel, click on the thumbnail image of the first page to highlight it, then click Numbering & Section Options in the Pages fly-out menu. Select Automatic Page Numbering at the top, and lowercase roman numerals in the Page Numbering Style drop-down menu, as shown below. Click OK, and all the pages in the document will now be numbered with lowercase roman numerals starting with number i.
You can insert page numbers on the current page, all pages, all odd pages, or all even pages. When you insert page numbers on multiple pages, a new master layer is automatically created, and the page number is placed on it. The master layer can be an all-page master layer, an odd-page master layer, or an even-page master layer. For more information about master layers, see Creating layers.
The auto-indenting feature of bullets and lists has always frustrated me. EVERY time you apply a numbered or bulleted list, you've got to set the indents. I want my lists to be indented at the very left of the page, flush with the rest of the paragraphs. But no, Microsoft insists that you want them indented by 0.63cm and hanging at 1.27cm (WHY 0.63? Why not 0.7? Or 1.0cm? But that's a question for a different session.) (I know, it's because MS is American and still uses inches etc...)

So I spent some time trying to figure it out, playing with Normal.dotm and the various styles (List paragraph, List Number, List Bullet etc etc). And finally, when I've got Normal.dotm open (i.e. I'm editing that template file), I get my result: I apply a standard numbered list, and it comes up flush left (i.e. not indented) and hanging at 1.0cm (cos I don't use inches...) and with a tab stop applied at 1.0cm as well - funky stuff!
If you need to apply numbering within a paragraph rather than to the entire paragraph, you use Word's ListNum feature. Using the ListNum feature will allow you to take advantage of the numbering system you're currently using in your document (it will use the one you implemented most recently if you're not currently using a numbering system). The ListNum Field is available in Word 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field.

While InDesign veterans may assume everyone already knows this, I can assure you I have worked with very sophisticated documents from designers who did not take advantage of this basic feature. A good rule of thumb to keep in mind as you tackle InDesign challenges is this: If it’s repetitious, tedious, or time-consuming, there’s probably a built-in solution right there in the program. You just need to go look for it.
Remember that you must update the values in the sheet if you want to continue the numbering series with the next batch of tickets. For instance, if you want your next batch of tickets to start with 112, you'd open the workbook and change the value 100 to 112, and update the remaining values accordingly. Don't forget to save the workbook after updating the values.
A multi-level list is a list that describes hierarchical relationships between the list paragraphs. These lists are also called outline lists because they resemble outlines. The list’s numbering scheme (as well as indentations) show rank as well as how items are subordinate to one another. You can tell where each paragraph fits in the list with respect to the paragraphs before and after it. You can include up to nine levels in a multi-level list.
The page number feature in WordPerfect® is very comprehensive. You can start by inserting a basic page number and progress to creating customized page numbers that include chapter and volume numbers. You can also create a custom page number with a combination of these numbers. For example, you might create a page number that shows the current page and the chapter number, or the current page and the total number of pages (also called “page x of y”).
Microsoft Publisher, the desktop publishing component of the Professional version of the Office Suite, can perform many time-saving tasks for busy business owners, including layout and design work. It can even help you avoid a shopping run to try to find tickets for your next employee picnic, holiday giveaway or executive board meeting. Create your own tickets, including the vital sequential ordering needed for raffles or attendance tracking, using Publisher’s page numbering. With a few tricky manipulations of the page number process, you can start running the numbers in an entirely new fashion.

@MohanRajuM Repeating the same thing again isn't going to help. “Set page number for my catalogue” does not make sense in English; I don't understand what it's supposed to mean exactly. We don't normally talk about ‘setting’ a page number. Please explain in detail what it is you want to do. Are you talking about adding page numbers to every page in the document? Or are you talking about defining how the page number should be presented? Or something else entirely? – Janus Bahs Jacquet Aug 8 '17 at 21:33
The easiest way to implement a numbering scheme for headings is to add one to a heading style. To illustrate, we'll modify Heading 1 by adding a numbering scheme. First, right-click Heading 1 in the Styles gallery (in the Styles group on the Home tab). Then, choose Modify as shown in Figure A to launch the Modify Style dialog. If you thumb through the default properties, you'll not find a numbering scheme (Figure B). Click the Format button and choose Numbering as shown in Figure B. If necessary, click the Numbering tab. Choose the predefined scheme that's the best match for what you want (Figure C).

If you use Versions (File + Versions) to store multiple versions of a document within a single file, then it will only be a matter of time before your document corrupts and you lose all your work. Avoid this feature like the plague - and like Fast Save and Master Documents, which are similarly broken – unless the document is of no importance to you. Taking backups won't necessarily help, because the corruption may creep up on you gradually, and by the time you realise you have a corruption you may have to go back to a very old file to get a clean document.
Gus: I think chapter numbers only work when you have multiple documents in a book panel. You need to use File > New > Book to create a book panel. I strongly urge you to read up about how books and long documents work before you go any farther. I have a number of movies at lynda.com on this subject. If you don’t have a subscription, you can watch 7 days for free with this link: http://www.lynda.com/trial/indesignsecrets

Remember that you must update the values in the sheet if you want to continue the numbering series with the next batch of tickets. For instance, if you want your next batch of tickets to start with 112, you'd open the workbook and change the value 100 to 112, and update the remaining values accordingly. Don't forget to save the workbook after updating the values.
By default, bullets and numbers inherit some of their text formatting from the first character in the paragraph to which they’re attached. If the first character in one paragraph is different from the first characters in other paragraphs, the numbering or bullet character may appear inconsistent with the other list items. If this is not the formatting you desire, create a character style for numbers or bullets and apply it to your list by using the Bullets And Numbering dialog box.
Word automatically formats text as a numbered list when you when you type a number and a period followed by a space: Word adds a tab and creates a ¼-inch hanging indent. (If the paragraphs already have hanging indents, the original settings are preserved.) The quickest way to create a custom numbered list is to change the formatting of an existing (or automatically created) list.
I answer readers' questions when I can, but there's no guarantee. Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, "Please troubleshoot my workbook and fix what's wrong" probably won't get a response, but "Can you tell me why this formula isn't returning the expected results?" might. Please mention the app and version that you're using. I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at susansalesharkins@gmail.com.
Page numbering is set within each document (see Book Design Made Simple, page 245). To set your page numbering to automatic, start by opening the document containing your front matter. Your front matter will have a separate page numbering system from the rest of your book, using lowercase roman numerals. Go to the Pages panel, click on the thumbnail image of the first page to highlight it, then click Numbering & Section Options in the Pages fly-out menu. Select Automatic Page Numbering at the top, and lowercase roman numerals in the Page Numbering Style drop-down menu, as shown below. Click OK, and all the pages in the document will now be numbered with lowercase roman numerals starting with number i.
    Numbering raffle tickets can be a rough project to tackle without the right tools. Luckily you can number raffle tickets or any other document or form with a desktop publishing software program you may already own like Microsoft Word, Publisher, Adobe Indesign or CorelDraw or any desktop publishing software that has a mail merge function.  Then all that is needed is a program that can create the mail merge file you need to number your tickets like starting number, ending number, prefix and so on. And for that program we suggest Number-Pro.
Running captions number figures, tables, and other items consecutively in a document. For example, the first figure caption starts with the words “Figure 1,” the second with “Figure 2,” and so on. To make sure that figures, tables, or similar items are numbered consecutively, define a list for the item, and then create a paragraph style that includes the list definition. You can also add descriptive words such as “Figure” or “Table” to the numbering scheme of the paragraph style.

Tip: Page numbers are printed on the top or bottom line in the text area of the page, not in the margin space. WordPerfect inserts a blank line to separate the page number from the rest of the document text. This reduces the amount of text that would normally fit on the page by two lines. If you decrease your top or bottom margin (depending on where you put the page numbers) to approximately 2/3 inch, you can regain the lost space, and the page numbers will appear to print in the margin space.
If PickleRick's answer doesn't work for you, then you probably have some sort of setting activated in your document which tells InDesign to create a new section when you use a different master page. I don't want to complicate things unnecessarily, so I am not posting instructions about that here, but let us know if you try implementing this solution and it doesn't seem to work and we can help you continue to problem solve (if you do so, it would be really helpful for us to see a screenshot of your pages panel). – magerber Aug 8 '17 at 17:42

Creating Long Documents with InDesign shows designers how to plan, create, and output book-length documents using InDesign CC features and third-party plugins. Publishing veteran Mike Rankin focuses on long-document elements such as page and chapter numbering, tables of contents, cross-references, and indexes. The course also provides strategies and best practices for document construction, from creating master pages and applying consistent formatting with styles, to placing text and images and outputting to both print and interactive PDF.
Look at the three choices under Options. The choices are Insert blank pages, Insert one text box on each page, and Duplicate all objects on page (you will have the option of inserting a page number inside the rectangle to the right of this option). If you want insert all blank pages, then click inside the small circle in front of Insert blank pages. If you want insert one text box on each page, then click inside the small circle in front of Insert one text box on each page. If you want duplicate all objects on a certain page, then click inside the small circle in front of Duplicate all objects on page. You will then need to type a number of the page you want to duplicate inside the rectangle to the right of Duplicate all objects on page.

Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering. I strongly recommend that you read both of these before doing anything with the contents of this chapter.
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