Mike Rankin is the editor in chief of InDesignSecrets.com, InDesign Magazine, and CreativePro.com. Since 1995, Mike has enjoyed working in nearly every aspect of publishing production, including design, project management, layout, illustration, and prepress. He is a regular speaker at conferences like PePcon: The Print + ePublishing Conference and the InDesign Conference.
I want to point out that if this document is a fixed set of standards but will be amended in later editions, then autonumbers will increment, which is a bad idea. In legal documents, numbers are usually static, and deletions are struck-through, not deleted, to preserve the original numbering, so that older and newer editions can be compared number-by-number. Inserted and appended content would need to be manually numbered. You may want to create the first edition with autonumbering, then convert the numbered list numbers to text, to avoid unwanted renumbering in future editions.
You may wonder whether typing 1, 2, and 3 would be easier than using the ListNum field. Although doing that may be easier initially, the value of using the ListNum field becomes apparent when you cut and paste. When a paragraph contains multiple numbered items that you move or delete, Word automatically updates the ListNum fields. Using ListNum fields assures you of accurate numbering within a paragraph throughout the document.
A defined list can be interrupted by other paragraphs and lists, and can span different stories and different documents in a book. For example, use defined lists to create a multi-level outline, or to create a running list of numbered table names throughout your document. You can also define lists for separately numbered or bulleted items that are mixed together. For example, in a list of questions and answers, define one list for numbering the questions and another for numbering the answers.
Click the plus sign at the bottom of the panel to open the Add Documents dialog box. Navigate to your chapter documents and select them all at once (select the first one, press Shift, then select the last one), then click Open. Now the documents will all be shown in your Book file. Save the Book file by clicking the Save the Book icon at the bottom of the panel (second from the left). Here is what our Book Design Made Simple panel looks like:
A request for numbering headings in a new document doesn't have to elicit terror—it only sounds ghoulish. If you're good with styles, you might consider a custom numbered list style, but that's too much work. Instead, use Word's built-in heading styles for a painless process. My best advice is to get the numbering scheme in place before you create the document. Trying to number headings in an existing document really can cause nightmares!
And what all did I forget to do? I forgot to go to 'Styles', 'Paragraph Styles', and I went, right click 'Redefine' because I've reverted to what it was before. So that's page numbering, we used A, B, C, D at the beginning. And we're going to use 1, 2, 3, 4, 5 for the rest of it. The only trouble happens, is when you go 'File', 'Print' now, and you're like, "Hmm." "I want to print pages." and you're not too sure. So what I have to do is go to A, through to 30. So it will include A, B, C, D, E, and all the way through the numbers. What if I just need A, B, or if I just print 1-30? It's going to skip out these first pages. That's just something to be aware of when you're printing, or making PDFs, that the page numbering is a little bit stranger now that we've gone and messed around with the page numbering.
If you start to type in what appears to be a numbered list, Word formats your manually typed "numbers" to an automatic numbered list. The main benefit of this option is that you do not need to click any button to start numbering and you can choose your numbering style as well. For example, if you type "(a) some text" and press Enter, it starts numbering using the "(a)" format.