Because this document has facing pages, we want to insert page numbers on both the left and right pages. For now, navigate to the bottom-right corner of the right-hand page by zooming in (Ctrl + [Windows] or Cmd + [Mac]). Select the Type Tool (T) from the Tools Panel (Window > Tools) and drag to create a small text frame, resting the top of the frame against the margin.
You’ll see in the Book file shown below that the left column contains a symbol in one of the rows called Indicates the Style Source. It means that the document in that row contains the styles that govern all the documents in the Book file if you choose to synchronize the styles. Synchronizing styles using the Book feature will synchronize your paragraph styles, character styles, object styles, and color swatches.
One of the last things we need to do is our Table of Contents. We did this earlier, where we had different page numbering. So, all we need to do now is, because we've redefined all our Styles, and we're doing it all proper now, if we go to 'Layout'-- I've got my cursor flashing in here, first of all go to 'Layout', let's go to 'Update Table of Contents', and I'm going to click 'OK'. There's some spaces left in the front of this when I was messing around with it before, yours should be fine. So it's updated to the correct numbers. One thing I also did was I went in and adjusted the font from Medium to Light because I just liked it. I did that in between tutorials.
In a legal document, it's rare for every paragraph in the document to be numbered. Usually, you change between numbered paragraphs and non-numbered (plain) paragraphs of text. When Word sees you switching between these types of formats, it usually tries to help by restarting your numbered list back at "1" (or the first value of your list, such as "A"). There are a few different ways to make the number follow the last number of your paragraphs. In Word, this is called Continue from Previous List.

Tip: Page numbers are printed on the top or bottom line in the text area of the page, not in the margin space. WordPerfect inserts a blank line to separate the page number from the rest of the document text. This reduces the amount of text that would normally fit on the page by two lines. If you decrease your top or bottom margin (depending on where you put the page numbers) to approximately 2/3 inch, you can regain the lost space, and the page numbers will appear to print in the margin space.


Over the last few months, we've reviewed Word's numbered list features. Specifically, How to control spacing and alignment in a numbered list in Microsoft Word shows how to control spacing and alignment and How to number headings in a Word 2016 document shows a simple way to number headings. In this article, we'll continue by reviewing Word's Multilevel List feature. Fortunately, it's easier to implement and modify than you might think.
To package your book, first select all the documents in your Book file by clicking the first document, pressing Shift, and clicking the last document. Now click the fly-out menu at the top of the Book panel, and choose Package Book for Print. InDesign will take a moment to gather all the info it needs, then you’ll see a Package dialog box (click Package after resolving any warnings), a Printing Instructions dialog box (click Continue), and finally the Package Publication dialog box (see below), where you’ll choose a file name and place to save your packaged folder, and then click Package.

While InDesign veterans may assume everyone already knows this, I can assure you I have worked with very sophisticated documents from designers who did not take advantage of this basic feature. A good rule of thumb to keep in mind as you tackle InDesign challenges is this: If it’s repetitious, tedious, or time-consuming, there’s probably a built-in solution right there in the program. You just need to go look for it.
- With InDesign Books you can set the numbering styles and values for pages, chapters, sections, and lists and have those numbers update automatically when the length or order of your documents changes, so let's check it out. The numbering options are found in the Book panel menu and there are Book Page Numbering Options and Document Numbering Options. Let's take a look at each of these. First we'll take a look at the document page numbering options and in order to choose this you have to have exactly one document selected in your book panel. If the document was closed it opens. In this dialog box you'll see all the settings that are in the Numbering and Section options dialog box that you can open from InDesign's layout menu or the pages panel. You can also just double-click on a page range to open this dialog box. Documents added to a book will number their pages and chapters sequentially with Arabic numerals unless you change those settings using either the numbering and section…
The standard method for displaying a page number in InDesign is to insert an Automatic Page Number Marker into a text frame (Text menu: Insert Special Character: Marker: Current Page Number). This is typically done on your master page(s) so that the page number will appear on every page using that master. If you wish to hide the page number on pages in your document, just use a different master that does not include the marker (or use the “None” master if you do not wish to display any master page items).
You can also insert a page number inside existing artistic or paragraph text. If the text is located on a local layer, the page number is inserted on the current page only. If the text is located on a master layer, the page number becomes part of the master layer and appears on all pages where the master layer is visible. For more information about artistic and paragraph text, see Adding and manipulating text.
Tip  Follow the same steps (above) to create Request for Production or Request for Admissions. The only difference would be in Step 3, you would change the "rog" to "rpf" or "rfa". This will keep unique numbering schemes running in the same document. Therefore, you could have an Interrogatory No.1 as well as Request for Production No.1. Keep in mind that if you cut, copy or paste sequence codes, you'll need to select them and press F9 to update the field codes. They do not update automatically.
Inserting page numbers into your InDesign document is quick and simple. The first thing to realise is that InDesign numbers pages according to the page numbers listed in the Pages Panel (Window > Pages). Unless you want to spend the time manually inserting individual page numbers to override this, you should understand how to define sections in your document (see Step 2, below).
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InDesign’s automatic page numbers work well enough, but what about special cases? Some documents require pages to be omitted from total page counts. Other documents use several different systems. Sometimes section numbers or special codes must be included. Well, don’t start typing in those numbers manually, because InDesign can handle it—and quite gracefully, too.
You will occasionally want to place an unnumbered paragraph in the middle of a sequence, but the moment you hit Enter, another paragraph number pops up. To fix this, toggle paragraph numbering off by pressing the paragraph numbering button you used for the previous paragraph. (If you use the button’s drop-down, choose None as the numbering scheme.) Unfortunately, the paragraph settings won’t revert to Normal here; it’ll usually have the paragraph indented 0.25. Use the keyboard shortcut CTRL+Q to strip paragraph settings out, then revise the formatting as you wish.
You can add a chapter number variable to your document. Like page numbers, chapter numbers can be updated automatically and formatted and styled as text. A chapter number variable is commonly used in documents that are part of a book. A document can have only one chapter number assigned to it; if you want to divide a single document into chapters, you can create sections instead.
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Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group. Multilevel lists such as I, A, 1 are handled through Word's Outline Numbering feature, which is explained later in this chapter. Many firms rely on outline numbered lists to draw up contracts and pleadings. Like numbered lists, outline numbered lists can be customized.
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