The heading here could be anything: affirmative defenses in an answer, articles in a contract, etc. It doesn’t matter; the technique is the same with only slight variations. The result is that you’ll have a heading saved in your Quick Parts that will be numbered correctly, no matter how many items you add or delete. This makes this technique particularly useful in building templates for common documents; because it’s always easier to delete than add, they’ll re-number themselves after editing.
Note that the list name remains the same for all of these tags. Table titles have a level 4 designation, and Figure titles have a level 5. The numbering style calls out the level 4 numbers (^4) on the Table titles, and the level 5 numbers (^5) for the Figure titles. It’s important to note that for this style, both of these restart after the level 3s (Subhead 2s).
In the Adobe InDesign document I’m working on here we actually have two master pages, an ‘A’ master and a ‘B’ master so I’m going to select both the left and right hand page frames with the special character in on my ‘A’ master and go to Edit>Copy. I’m then going to double click on my ‘B’ master page and go to Edit>Paste in place. this will then copy the special character and position it in exactly the same place as it appears on my ‘A’ master.
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.
If you would like the page number placed in a different location, open the Position list box and choose another option. Notice how the preview pages are updated to show you how the page number will look on the printed page. Choose OK to insert the page number code. This code will be automatically updated with the correct page number, no matter how many pages you add or subtract from the document
A best practice that we recommend to our clients is to create a base/folio master –with styled and positioned footers and current page number special characters– on which all other masters are based. This allows a footer that may contain date or issue information to be updated once and the changes are reflected in all of the master pages. If your masters only have current page number special characters then you can just add them to each master and the page numbers will be reflected when each master is applied to your document pages.

In many cases, when you switch to a different numbering format, you want to restart the page numbering at the same time. To restart page numbering, position the insertion point, choose Format > Page > Numbering, and then click the Set Value button to open theValues dialog box (see Figure 3). Notice that you can use this dialog box to restart numbering for pages, chapters, volumes, and secondary pages. Type the new page number in the Set Page Number text box, and choose OK.
Each section within an InDesign document can be numbered differently. This allows you to use one type of numerals to consecutively number a document's preface or other introductory materials and another numeral system for the remainder of the document. You must first define your document's sections, and then you can add section markers or page markers to your master pages. Apply the master page to document pages to include the section and page numbers on the document pages.
Do not let me lead you into a headache under false pretences: this FAQ is not going to tell you how to fix a document that contains broken numbering. It simply explains how the numbering works: this is valuable information if you work with Word a lot, and by understanding it, you can often work out how to fix a document. However, this FAQ is not going to tell you how.  (For a discussion of methods, see: List Restart Methods).

Defined lists are often used to track paragraphs for numbering purposes. When you create a paragraph style for numbering, you can assign the style to a defined list, and paragraphs are numbered in that style according to where they appear in the defined list. The first paragraph to appear is given number 1 (“Table 1”), for example, and the next paragraph is given number 2 (“Table 2”), even if it appears several pages later. Because both paragraphs belong to the same defined list, they can be numbered consecutively no matter how far apart they are in the document or book.


Each section within an InDesign document can be numbered differently. This allows you to use one type of numerals to consecutively number a document's preface or other introductory materials and another numeral system for the remainder of the document. You must first define your document's sections, and then you can add section markers or page markers to your master pages. Apply the master page to document pages to include the section and page numbers on the document pages.
publishing software and Number-ProCan I use a regular desktop printer for raffle ticket numbering? Absolutely!With desktop publishing software like Adobe InDesign, Microsoft Word, Publisher or any application that allows you to do a "merge" and a stand alone software application like Number-Pro (www.number-pro.com) you can print your own raffle tickets with numbering or any other document you want to be numbered.The ease of using Number-Pro is that it can be used with any software that allows a file merge. This includes but not limited to:Adobe Indesign
Now, select the relevant page icon in the Pages Panel which represents the page you want to set as the first page of the second section of your document. In this example, this is Page 7 (which is currently numbered as vii). As before, go to the drop-down menu in the Pages Panel and select Numbering & Section Options… to open the Numbering & Section Options window. Again, check Start Page Numbering at, and from the Style drop-down menu select 1, 2, 3, 4… from the options available. Click OK.
Look at the three choices under Options. The choices are Insert blank pages, Insert one text box on each page, and Duplicate all objects on page (you will have the option of inserting a page number inside the rectangle to the right of this option). If you want insert all blank pages, then click inside the small circle in front of Insert blank pages. If you want insert one text box on each page, then click inside the small circle in front of Insert one text box on each page. If you want duplicate all objects on a certain page, then click inside the small circle in front of Duplicate all objects on page. You will then need to type a number of the page you want to duplicate inside the rectangle to the right of Duplicate all objects on page.

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Although there is a built-in Document Property called Revision Number (which you can see if you select File + Properties + Statistics, this is of no use, because it is incremented every time the document is saved. From a Quality perspective, the document revision number (we'll call it the version number from now on to distinguish it from the thing that gets incremented on each save) should be incremented each time a document is redistributed, and not each time it is saved (it could be saved many times during a single editing session).
publishing software and Number-ProCan I use a regular desktop printer for raffle ticket numbering? Absolutely!With desktop publishing software like Adobe InDesign, Microsoft Word, Publisher or any application that allows you to do a "merge" and a stand alone software application like Number-Pro (www.number-pro.com) you can print your own raffle tickets with numbering or any other document you want to be numbered.The ease of using Number-Pro is that it can be used with any software that allows a file merge. This includes but not limited to:Adobe Indesign
This feature is easiest to use when you combine it with Word's built-in heading styles. However, you can map a custom heading style to the multilevel numbering feature—it just takes more work. Word handles nine levels, but any document with more than four levels should receive a serious developmental edit. More than four becomes confusing and perhaps worse, unreadable.

Running captions number figures, tables, and other items consecutively in a document. For example, the first figure caption starts with the words “Figure 1,” the second with “Figure 2,” and so on. To make sure that figures, tables, or similar items are numbered consecutively, define a list for the item, and then create a paragraph style that includes the list definition. You can also add descriptive words such as “Figure” or “Table” to the numbering scheme of the paragraph style.


I have been having an issue with adding automatic page numbering to my multipage document. After adding the numbering it is showing up behind my background and objects on the page. If the page is blank, the numbering works just fine. But if I have other images or objects on the page, it lingers behind them. No matter what I do, it will not move to front of the page/objects/images. If I try and group the numbering and the objects on the page to combine them on the same layer, the numbering disappears from all remaining pages but the one I am currently on. Any help would be appreciated.
Check the Restart Numbering After option, if you want sublevel numbers to start at 1. In most cases, you'll want to set the After option to the previous heading, as shown in Figure F. Doing so forces Word to start renumbering Heading 2 paragraphs after each new Heading 1 paragraph. In other words, when Heading 1 updates to 2, the sublevel number will start over at 1, generating 2.1, 2.2, 2.3, and so on.
Gus: I think chapter numbers only work when you have multiple documents in a book panel. You need to use File > New > Book to create a book panel. I strongly urge you to read up about how books and long documents work before you go any farther. I have a number of movies at lynda.com on this subject. If you don’t have a subscription, you can watch 7 days for free with this link: http://www.lynda.com/trial/indesignsecrets
Now, select the relevant page icon in the Pages Panel which represents the page you want to set as the first page of the second section of your document. In this example, this is Page 7 (which is currently numbered as vii). As before, go to the drop-down menu in the Pages Panel and select Numbering & Section Options… to open the Numbering & Section Options window. Again, check Start Page Numbering at, and from the Style drop-down menu select 1, 2, 3, 4… from the options available. Click OK.
The next step is to create the simple Excel workbook that contains the ticket numbers. Open a blank Excel sheet. Using Figure B as a guide, create the ticket numbering sheet and save it, making sure to note the new workbook's name and location. As we discussed earlier, the Excel workbook stores the ticket numbers. In this example, we'll create 11 tickets numbered 100 through 110. You'll need to update the ticket values for each merge.
Thanks for asking, but if you haven't done the Google search I suggested in post 1 of this thread and practiced with any of the tutorials at the linked resources there, or those recommended in posts 2 and 6, please do. Perhaps someone on the list will do the work you're requesting. As a trainer I feel my best value is to offer paths to solutions so folks can learn to use the tools. Some tools require more practice, but those are the ones that give the most pleasure of discovery at the "Aha!" moment that comes when one "gets it."
A defined list can be interrupted by other paragraphs and lists, and can span different stories and different documents in a book. For example, use defined lists to create a multi-level outline, or to create a running list of numbered table names throughout your document. You can also define lists for separately numbered or bulleted items that are mixed together. For example, in a list of questions and answers, define one list for numbering the questions and another for numbering the answers.
In many cases, when you switch to a different numbering format, you want to restart the page numbering at the same time. To restart page numbering, position the insertion point, choose Format > Page > Numbering, and then click the Set Value button to open theValues dialog box (see Figure 3). Notice that you can use this dialog box to restart numbering for pages, chapters, volumes, and secondary pages. Type the new page number in the Set Page Number text box, and choose OK.
The next step is to create the simple Excel workbook that contains the ticket numbers. Open a blank Excel sheet. Using Figure B as a guide, create the ticket numbering sheet and save it, making sure to note the new workbook's name and location. As we discussed earlier, the Excel workbook stores the ticket numbers. In this example, we'll create 11 tickets numbered 100 through 110. You'll need to update the ticket values for each merge.

Tip: WordPerfect uses the font set in the Document Default Font dialog box (accessible from File > Document > Default Font) for page numbers, which may or may not match the font that you selected in the document. There are two ways to prevent a conflict with the fonts. You can set the font that you want for both the body text and the page numbers in the Document Default Font dialog box. Or, you can format the page number font to match the body text font. In the Select Page Numbering Format dialog box, chooseFont to open the Page Numbering Font dialog box. Select the font that matches the one you’ve used in the document. Choose OK.

This chapter (web page) takes you through how numbering is supposed to work in Word and the various controls. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. To actually set up outline numbering that works, refer to the Kelly and McGhie articles.
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