You can't use Word's Numbering feature to generate a multilevel numbering system, even if you use built-in heading styles. Figure A shows a document with two styled heading levels: Heading 1 and Heading 2. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if you expected 1, 1.1, 2, 2.1, and 2.2, you might be surprised. If you select the entire document first, Numbering not only ignores the different levels, but it also numbers the paragraphs!
Each time you work on a document in your Book file, it’s best to open your Book file first, then double-click the document to open it within the Book file. That way, the Book file remains up to date. If you work on a document outside of the Book file, the Book file will show an error symbol next to that document. If that happens, just double-click the document in the Book file to open it and re-save it to get rid of the error. And after you’ve saved your documents, remember to save your Book file too.
Word automatically formats text as a numbered list when you when you type a number and a period followed by a space: Word adds a tab and creates a ¼-inch hanging indent. (If the paragraphs already have hanging indents, the original settings are preserved.) The quickest way to create a custom numbered list is to change the formatting of an existing (or automatically created) list.
You can insert page numbers on the current page, all pages, all odd pages, or all even pages. When you insert page numbers on multiple pages, a new master layer is automatically created, and the page number is placed on it. The master layer can be an all-page master layer, an odd-page master layer, or an even-page master layer. For more information about master layers, see Creating layers.

Because this document has facing pages, we want to insert page numbers on both the left and right pages. For now, navigate to the bottom-right corner of the right-hand page by zooming in (Ctrl + [Windows] or Cmd + [Mac]). Select the Type Tool (T) from the Tools Panel (Window > Tools) and drag to create a small text frame, resting the top of the frame against the margin.
To “manually” insert a page number, position the insertion point where you want the page number to appear, and then choose Format > Page > Insert Page Number. In the Insert Page Number dialog box (see Figure 2), the Page option is already selected, so you simply choose Insert to insert the page number. Notice that you can also use this dialog box to insert chapter or volume numbers.
Select documents in your Book file by pressing Ctrl/Cmd and clicking the documents, then click the fly-out menu at the top of the Book panel. If you’ve selected all the documents in your Book file, you’ll see Export Book to PDF in the fly-out menu, and if you’ve only selected some of the documents, you’ll see Export Selected Documents to PDF instead. Click the option you see, and InDesign will present the same Export dialog box you normally get when exporting to PDF in InDesign. Choose your file name and options, click Export, and voila!
Michelle Castle began writing professionally in 2005. She has written technology news and tutorials for consumers, brochure and web copy for the Ehlers-Danlos National Foundation, and promotional materials for religious nonprofits including the International Pentecostal Holiness Church. Michelle has a Bachelor of Arts in English from Oklahoma State University.
The creator of ShaunaKelly.com, Shauna Kelly, passed away peacefully on Wednesday November 16, 2011 after a long battle with ovarian cancer. If you are requesting permission to re-use any information on this site, then you may do so with appropriate acknowledgement of her work. If her words, thoughts or pictures have helped you, or made money for you, then please consider making a donation in her name to the Women's Cancer Foundation.

To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents.


First thing we need to do, is we need to jump to page 1. So double click page 1, so we know we're on it. Right click page no.1, and we need to go to this option that says 'Numbering & Section Options'. Click on him. And what we do is, we say, I want to switch it from style 1, 2, 3 to A, B, C. Actually you pick any of these in here. It's really typical to use A, B, C, but you can use any of these other numbers, just click 'OK'. You'll notice that A, B, C, D, E is being replaced out. Now what we want to do is go to our first page that we want. In our case it's E. So I don't want this. Let's get rid of our Spreads. I don't want page 1, page C, or B. I don't want this to be page1, I want this to be page 1. So I'm going to double click page E. Right click it, go to 'Numbering & Sectioning'. And just say, I'd like to start at page no. 1 using this format. Click 'OK'. What will happen is, you can see, page 1 starts here, 2, 3, 4. You see, the numbering starts here as well. All the way through, to the end of our document.
To save the list style to a template so you can use it with other documents, select the list in the document. Access the Multilevel List dropdown and choose Define New List Style. Enter a descriptive new and select the New documents based on this template (at the bottom). Once you click OK, the multilevel list style will be available in all new documents.
If you use Versions (File + Versions) to store multiple versions of a document within a single file, then it will only be a matter of time before your document corrupts and you lose all your work. Avoid this feature like the plague - and like Fast Save and Master Documents, which are similarly broken – unless the document is of no importance to you. Taking backups won't necessarily help, because the corruption may creep up on you gradually, and by the time you realise you have a corruption you may have to go back to a very old file to get a clean document.

The steps in this article are going to show you how to add page numbers to the pages of your Publisher document. The page number will appear on every page of your document, at the location that you choose. Note that page numbers will also be included on any new pages that you add after inserting the page numbers, and they will update automatically if you delete any of the existing pages from the document.

Gus: I think chapter numbers only work when you have multiple documents in a book panel. You need to use File > New > Book to create a book panel. I strongly urge you to read up about how books and long documents work before you go any farther. I have a number of movies at lynda.com on this subject. If you don’t have a subscription, you can watch 7 days for free with this link: http://www.lynda.com/trial/indesignsecrets

Each document in your book can be numbered, and these numbers can be used as automatic chapter numbers. Automatic will increment from the previous document’s number, or you can choose “Same as Previous in Book” if it’s still the same chapter but broken into two or more parts, or you can arbitrarily number it anything you want to. This can save time if you have a large number of chapters that change order frequently, since the numbers will update automatically.

The values for Number position (here called Aligned at), Text indent and Follow number with are in the Position section at the bottom. With multi-level numbering, you also have easy access to settings that control the type of numbering at each level, the characters before and after each level’s numbers (period versus parenthesis), and the list number style (1, a, I, etc.).
Understanding outline numbering and how outline numbering interacts with styles is crucial to your success in using Word with legal documents. Basic outline numbering can be handled much the same way as bullets and numbering. Seven default outline numbered lists come with Word. Three of the lists format the paragraphs with outline numbers. These lists are in the top row of the dialog box. The remaining four format the paragraphs with outline numbers and apply heading styles to the paragraphs and can be found in the bottom row.
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