There are two ways to number the pages using the Book feature: manually or automatically. If you’ve set the starting page number in each document manually, those page numbers will appear in your Book file. There are, however, advantages to numbering your pages automatically. For example, say you decide to add a few pages to a chapter, or change your mind about the order of the chapters. With automatic page numbering, your Book file will adjust the page numbers accordingly whenever you make changes that affect the page numbering.
To include numbering prefixes from higher levels, enter text or click at the start of the Number box and choose Insert Number Placeholder and then select a Level option (for example, Level 1), or enter ^ and then the list level (for example, enter ^1). In a list with first levels numbered 1, 2, 3, and so on, and second levels numbered a, b, c, and so on, including the first-level prefix in the second level renders second-level numbers as 1a, 1b, 1c; 2a, 2b, 2c; 3a, 3b, 3c.
Word automatically formats text as a numbered list when you when you type a number and a period followed by a space: Word adds a tab and creates a ¼-inch hanging indent. (If the paragraphs already have hanging indents, the original settings are preserved.) The quickest way to create a custom numbered list is to change the formatting of an existing (or automatically created) list.
If you want to use a combination of page numbers, insert a space or a comma, type the label, then select another numbering style. The line just below the Custom Page Numbering Format text box shows you how the custom page number will look when you insert it into the document. When you are satisfied with the way the number looks, choose OK. If necessary, choose Set Value to set a new page/chapter/volume number and restart page numbering with the new custom page numbers.
In records containing punctuation, enclose data in a single occurrence of subfield ǂq in parentheses. Enclose data in multiple occurrences of subfield ǂq in one set of parentheses and separate individual occurrences of subfield ǂq with a space, semicolon, space. Omit any punctuation from the end of the field unless it ends with an ellipsis, hyphen, closing parenthesis, exclamation point, question mark, or period following an abbreviation.
You can also insert a page number inside existing artistic or paragraph text. If the text is located on a local layer, the page number is inserted on the current page only. If the text is located on a master layer, the page number becomes part of the master layer and appears on all pages where the master layer is visible. For more information about artistic and paragraph text, see Adding and manipulating text.
You can control whether your next paragraph number continues the current sequence or starts again at 1 within that same right-click menu. If one of your numbers gets out of sequence, simply right-click and choose Continue Numbering. If you want to force the number back to the beginning (say, you’re switching from interrogatories to requests for production), choose Set Numbering Value (which will also give you the option of continuing the previous list).
Since Word 2000 applies outline numbering by default, as you press TAB or SHIFT+TAB in a numbered list, you are moved to the next or previous outline level. If you are in a numbered list that has outline numbering generated by the method described in the previous exercise, when you choose Bullets and Numbering from the Format menu (or alternate-click a portion of the numbered list), the Numbered tab appears on the Bullets and Numbering dialog box. However, if you first select the entire list and choose Bullets and Numbering from the Format menu, the Outline Numbered tab from the Bullets and Numbering dialog box is selected.
The easiest way to implement a numbering scheme for headings is to add one to a heading style. To illustrate, we'll modify Heading 1 by adding a numbering scheme. First, right-click Heading 1 in the Styles gallery (in the Styles group on the Home tab). Then, choose Modify as shown in Figure A to launch the Modify Style dialog. If you thumb through the default properties, you'll not find a numbering scheme (Figure B). Click the Format button and choose Numbering as shown in Figure B. If necessary, click the Numbering tab. Choose the predefined scheme that's the best match for what you want (Figure C).
Some drawbacks to this feature are that you lose a little control when you are typing. Word formats for you and some users do not like this. Also, on certain items, you will get a number when you do not expect or need one. For example, you have an attorney whose name begins with an initial (A. George Smith). When you type the name and press ENTER, the first initial "A." converts to an automatic number.