You have two choices when faced with the task of numbering headings in a Word document. You can enter the numbers manually and hope nothing changes — lots of luck with that one. Or you can opt for the more efficient solution and create and apply a numbered style. Unfortunately, that can get you into even more trouble, if you don't know what you're doing. To avoid surprises, follow these 10 steps to add a numbering scheme to a style.
Because this document has facing pages, we want to insert page numbers on both the left and right pages. For now, navigate to the bottom-right corner of the right-hand page by zooming in (Ctrl + [Windows] or Cmd + [Mac]). Select the Type Tool (T) from the Tools Panel (Window > Tools) and drag to create a small text frame, resting the top of the frame against the margin.
Changing the numbering display affects how pages are indicated in the InDesign document, as in the Pages panel and in the page box at the bottom of a document window. The numbering display also affects how you specify page ranges when printing and exporting the document. However, the numbering display does not change the appearance of page numbers on document pages.
There are lots of options. For instance, you might reduce the amount of space between the number and the text by changing the Text indent at setting. Or, you might center the heading by choosing Center from the Number alignment dropdown. For even more options, click More to expose several more settings. You could use the Apply changes to option when setting level 1 to the I, II, III numbering style instead of changing it for each level.

If you would like the page number placed in a different location, open the Position list box and choose another option. Notice how the preview pages are updated to show you how the page number will look on the printed page. Choose OK to insert the page number code. This code will be automatically updated with the correct page number, no matter how many pages you add or subtract from the document
If you need to apply numbering within a paragraph rather than to the entire paragraph, you use Word's ListNum feature. Using the ListNum feature will allow you to take advantage of the numbering system you're currently using in your document (it will use the one you implemented most recently if you're not currently using a numbering system). The ListNum Field is available in Word 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field.
I want to point out that if this document is a fixed set of standards but will be amended in later editions, then autonumbers will increment, which is a bad idea. In legal documents, numbers are usually static, and deletions are struck-through, not deleted, to preserve the original numbering, so that older and newer editions can be compared number-by-number. Inserted and appended content would need to be manually numbered. You may want to create the first edition with autonumbering, then convert the numbered list numbers to text, to avoid unwanted renumbering in future editions.
Tip: WordPerfect uses the font set in the Document Default Font dialog box (accessible from File > Document > Default Font) for page numbers, which may or may not match the font that you selected in the document. There are two ways to prevent a conflict with the fonts. You can set the font that you want for both the body text and the page numbers in the Document Default Font dialog box. Or, you can format the page number font to match the body text font. In the Select Page Numbering Format dialog box, chooseFont to open the Page Numbering Font dialog box. Select the font that matches the one you’ve used in the document. Choose OK.
Let's say you just created a paragraph in Heading 1 style. Now, you press Enter to go on to create the next paragraph. What style will that paragraph be in? You can modify a style to stipulate the style Word uses for the following paragraph. So you could set it up so that, when you're entering text, a Heading 1 will be followed by a Heading 2. And, you could set it up so that a paragraph in Heading 2 will be followed by a paragraph in style Body Text.
Big project due tomorrow, and upon importing pages from another document, the new pages didn't follow the page numbering I had set. When I imported them at the back of the document, the first page started at 1 and went consecutively in order. This is not right, and I know it has something to do with the sections, however, I CANNOT for the life of me figure out how to just erase the section settings completely, or to revert everything back to having only 1 section (so there can be a consecutive page count throughout the entire document). This has also messed up my A-master page numbering, as this has reset to 1 as well, and even reapplying the A-master doesn't shuffle the page numbering into the actual page that it is (It's supposed to be page 70, but kicks back all the way to 1.)
I have been having an issue with adding automatic page numbering to my multipage document. After adding the numbering it is showing up behind my background and objects on the page. If the page is blank, the numbering works just fine. But if I have other images or objects on the page, it lingers behind them. No matter what I do, it will not move to front of the page/objects/images. If I try and group the numbering and the objects on the page to combine them on the same layer, the numbering disappears from all remaining pages but the one I am currently on. Any help would be appreciated.

Well, no, I didn’t say that I’ve been trying to use chapter numbers. What I’ve been saying is that I’m trying to insert new SECTION numbers. Because according to the official site, InDesign only allows a single chapter per document. For this reason, InDesign offers the workaround of placing and renewing the section marker in multiple locations, even if the word before it is “Chapter”.


Look at the three choices under Options. The choices are Insert blank pages, Insert one text box on each page, and Duplicate all objects on page (you will have the option of inserting a page number inside the rectangle to the right of this option). If you want insert all blank pages, then click inside the small circle in front of Insert blank pages. If you want insert one text box on each page, then click inside the small circle in front of Insert one text box on each page. If you want duplicate all objects on a certain page, then click inside the small circle in front of Duplicate all objects on page. You will then need to type a number of the page you want to duplicate inside the rectangle to the right of Duplicate all objects on page.
A best practice that we recommend to our clients is to create a base/folio master –with styled and positioned footers and current page number special characters– on which all other masters are based. This allows a footer that may contain date or issue information to be updated once and the changes are reflected in all of the master pages. If your masters only have current page number special characters then you can just add them to each master and the page numbers will be reflected when each master is applied to your document pages. document numbering in indesign
×